Join the Showcase
Reducing Microsoft 365 Storage Costs at Scale: The Atoras Method
presented by PlanB Consulting
CAUDIT members will learn how universities can take a practical, data-driven approach to reducing Microsoft 365 storage costs while simultaneously improving governance, reducing risk, and accelerating AI readiness.
Attendees will gain insights into:
- How data visualisation and heatmaps can quickly identify the areas of a Microsoft 365 environment contributing most significantly to storage growth and cost.
- How executive-ready summaries can provide leadership teams with a clear view of key issues, potential savings opportunities, risks, and prioritised next steps within days rather than months.
- How to identify and prioritise the highest-value opportunities for storage reduction across SharePoint, Teams and OneDrive.
- The different remediation levers available, including reducing excessive version history, addressing inactive content, archiving dormant workspaces, managing inactive users and OneDrive content, reviewing retention policies, and applying location-specific strategies depending on where data resides.
- How a targeted approach can achieve meaningful reductions in storage consumption without compromising compliance, research obligations, records management requirements, or future access to information.
- How data minimisation can improve Copilot adoption by reducing noise, duplication, and unnecessary content exposure.
- Practical approaches for quantifying savings and building a business case with a clear and measurable return on investment.
- Real-world lessons from large-scale Microsoft 365 environments, including universities managing hundreds of terabytes and petabytes of information.
Most importantly, attendees will see how Atoras can rapidly analyse an environment and present findings through easy-to-understand visualisations, heatmaps, and executive summaries, while PlanB's decades of experience in information management, governance, and Microsoft 365 transformation help organisations determine the most effective remediation strategy to deliver lasting outcomes.
Many universities will discover that the cost of remediating unnecessary data is significantly lower than the long-term cost of continuing to store it. The result is a clear ROI through avoided storage costs, improved governance, and better readiness for AI initiatives such as Microsoft Copilot.
About
PlanB Consulting is an Australian Microsoft Solutions Partner specialising in Microsoft 365 governance, information management, migration, security, and AI readiness. With deep experience across the higher education sector, including some of Australia's largest and most complex Microsoft 365 environments, their mission is to help institutions unlock value from Microsoft technology while reducing risk, complexity, and cost.
Their flagship platform, Atoras, was developed to address a growing challenge facing universities: the rapid growth of data across Microsoft 365. As institutions continue to adopt Microsoft Teams, SharePoint, OneDrive, and Copilot, many are accumulating significant volumes of unmanaged content, duplicate information, inactive workspaces, and data with unclear ownership. With Microsoft introducing additional storage costs for organisations that exceed allocated capacity, many universities are now facing substantial increases in operational expenditure at contract renewal.
Atoras provides visibility into organisational data, helping universities identify redundant, obsolete, and trivial information, validate business ownership, understand permissions and access risks, and make informed decisions about retention, archiving, migration, and AI readiness. By combining automation with proven governance methodologies, institutions can reduce their storage footprint, improve information quality, strengthen compliance, and prepare their environments for AI adoption.
Their objective is simple: help universities gain control of their Microsoft 365 estate, reduce avoidable costs, and ensure their data remains a strategic asset rather than an operational burden. Through a combination of consulting expertise and purpose-built technology, PlanB and Atoras enable higher education institutions to achieve sustainable governance outcomes at scale
Join this CAUDIT hosted webinar
When: Thursday 15 October 1pm - 2pm AEDT
Where: Online via Zoom Webinar
Download your calendar invite here - coming soon!
This session is for staff of CAUDIT Member Institutions only - Calendar invites will be sent directly to the CAUDIT Communities of Practice on Thursday 01 October.
Are you part of the CAUDIT Communities of Practice? Find your Community here.
Presented by PlanB Consulting
Bruno Lanceleaux, Director & Principal Architect
Steve Grace, General Manager
Adam Fowler, Service Delivery Manager
Hosted by CAUDIT
Greg Sawyer, CEO
PlanB Consulting contact details:
Name: Bruno Lanceleaux, Director & Principal Architect
Email: bruno@planbconsulting.com.au
PlanB Consulting - Vendor Information
